2211 NOTES FROM A MEETING OF THE QUAKER SHOP VOLUNTEERS

 NOTES FROM A MEETING OF THE QUAKER SHOP VOLUNTEERS

Held at the Guide Hall, Leabrook

at 2pm on Sunday 13th November 2022

Present

J Jordan (Manager), Peter Clarke, Christine James, June Gormley, Wendy Talbot, Jane Brooks, Feiicity Bhatnagar, Roma Guscia, Wendy Hartley, Stuart Mauro, Penny Rudduck, Richard McLean, Lara McCabe , Daniella Meyer, Mary Teague, Carlene Rogers, Karina Redjepi , Jo Wilmot. Topsy Evens (minute taker, by invitation).

Apologies

 Vassi Ferrara, Charles Stevenson

Extra jobs needing attention in December (see also Note 4)

Christmas Break

1 The Shop will be closed at 4pm on Saturday 17th December and reopened on Friday 27th January.

2 The Collection Bin

On Saturday 3rd December Jo Jordan will put a sign on the Bin, warning it will be locked in a week’s time. 

On Saturday 10th, Jo will put a ‘Closed until 6th February’ sign on the Bin and lock it.  She will give the keys for the Bin to Wendy Hartley. 

On Monday 6th February Wendy Hartley will reopen the Bin 

During the Break, 

Wendy Hartley will take items left around the Bin to the Shop on Wednesdays, Iva Burke onTuesdays, Sejin Pak on Thursdays (subject to consent) and Karina on Saturdays.

3 Jo will buy the three diaries needed for the New Year and rule up the Cash Diary

4 The Half Price Sale.

During December, everything on display in the Shop will be sold at half price.

5 Christmas Display windows

These will be dressed on the Sunday after closure (18th December) by Richard, Hazel and Jane. Jo Wilmot will do the little window on the Eastern side.

Suggestions are welcome for a possible overall theme for these windows.

Tasks presently done by Jo needing to be delegated

Taking bric a brac , handbags and other surplus goods to Savers or another op shop once a week-  Roma will do this on Thursdays.  Karina could take them to Savers at Salisbury if needed.

Culled formal wear, men’s and women’s clothing, shoes and handbags to go to “With Love Formal Wear” at Michel’s pop-up store on first Saturday in the month from April 2023.

Topping up supplies – Mary, Carlene and Penny will do this.  Receipts need to be kept and be given to Christine for reimbursement. When making claims for reimbursement, please submit receipts for items for the Shop separate from any personal purchases.

Laminating:  Karina will donate a Laminator and pouches for use in the Shop

The new Manager

A new Manager will be announced as soon as there has been an appointment. The new manager, although a regular and loyal customer, has not worked at the Shop as a volunteer so will be in need support during 2023. There will be a transition period of three months in the New Year.  Wendy Hartley has offered to assist during the time of transition, and others have offered to give additional support.

Questionnaires

These were distributed at the Meeting and will be sent by email to those who are not present. Hard copies are in a plastic sleeve on the pinboard and digital copies will be sent out with the December Shop News. Please place responses in the labelled box in the staff room or email to Jo.  They can be signed, or anonymous.

Relief staff

There is an Emergency List on the pin-board in the staff room. If extra staff are needed, volunteers are welcome to contact anyone on this list.

Jo will ask Peter Strous, who now checks electrical goods, if he is willing to be our contact Electrician. 

Wendy Hartley suggested that an Afternoon Tea be held on Christmas Day at the Shop for any Volunteers who would like to attend. All are welcome. Please bring a place of goodies to share.  .

Volunteers are asked to make sure that the back door is locked if they are working after hours.

Keys to the Shop are available for Volunteers who need them.  Alternatively, a key is held at the Post Office.  Please wear a name tag to identify that you are a Shop Volunteer if you need a key from the post office.  Please make sure that the doors are deadlocked when you leave.

These Minutes will be circulated with the next Newsletter.

Topsy Evans