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NOTES FROM A MEETING OF THE QUAKER SHOP VOLUNTEERS
Held at the Guide Hall, Leabrook
at 2pm on Sunday 13th November 2022
Present
J Jordan (Manager), Peter Clarke, Christine James, June Gormley, Wendy Talbot, Jane
Brooks, Feiicity Bhatnagar, Roma Guscia, Wendy Hartley, Stuart Mauro, Penny Rudduck,
Richard McLean, Lara McCabe , Daniella Meyer, Mary Teague, Carlene Rogers, Karina
Redjepi , Jo Wilmot. Topsy Evens (minute taker, by invitation).
Apologies
Vassi Ferrara, Charles Stevenson
Extra jobs needing attention in December (see also Note 4)
Christmas Break
1 The Shop will be closed at 4pm on Saturday 17 th December and reopened on
Friday 27 th January.
2 The Collection Bin
On Saturday 3 rd December Jo Jordan will put a sign on the Bin, warning it will
be locked in a week’s time.
On Saturday 10 th , Jo will put a ‘Closed until 6 th February’ sign on the Bin and
lock it. She will give the keys for the Bin to Wendy Hartley. On Monday 6 th
February Wendy Hartley will reopen the Bin
During the Break,
- Wendy Hartley will take items left around the Bin to the Shop on Wednesdays,
- Iva Burke onTuesdays,
- Sejin Pak on Thursdays (subject to consent) and
- Karina on Saturdays.
3 Jo will buy the three diaries needed for the New Year and rule up the Cash
Diary
4 The Half Price Sale.
During December, everything on display in the Shop will be sold at half price.
5 Christmas Display windows
These will be dressed on the Sunday after closure (18 th December) by Richard,
Hazel and Jane. Jo Wilmot will do the little window on the Eastern side.
Suggestions are welcome for a possible overall theme for these windows.
Tasks presently done by Jo needing to be delegated
1 Taking bric a brac , handbags and other surplus goods to Savers or another op
shop once a week- Roma will do this on Thursdays. Karina could take them
to Savers at Salisbury if needed.
2 Culled formal wear, men’s and women’s clothing, shoes and handbags to go
to “With Love Formal Wear” at Michel’s pop-up store on first Saturday in the
month from April 2023.
3 Topping up supplies – Mary, Carlene and Penny will do this. Receipts need to
be kept and be given to Christine for reimbursement. When making claims
for reimbursement, please submit receipts for items for the Shop separate
from any personal purchases.
4 Laminating: Karina will donate a Laminator and pouches for use in the Shop
The new Manager
A new Manager will be announced as soon as there has been an
appointment. The new manager, although a regular and loyal customer, has
not worked at the Shop as a volunteer so will be in need support during 2023.
There will be a transition period of three months in the New Year. Wendy
Hartley has offered to assist during the time of transition, and others have
offered to give additional support.
Questionnaires
These were distributed at the Meeting and will be sent by email to those who
are not present. Hard copies are in a plastic sleeve on the pinboard and
digital copies will be sent out with the December Shop News. Please place
responses in the labelled box in the staff room or email to Jo. They can be
signed, or anonymous.
1 Relief staff
There is an Emergency List on the pin-board in the staff room. If extra staff
are needed, volunteers are welcome to contact anyone on this list.
2 Jo will ask Peter Strous, who now checks electrical goods, if he is willing to be
our contact Electrician.
3 Wendy Hartley suggested that an Afternoon Tea be held on Christmas Day at
the Shop for any Volunteers who would like to attend. All are welcome.
Please bring a place of goodies to share. .
4 Volunteers are asked to make sure that the back door is locked if they are
working after hours.
5 Keys to the Shop are available for Volunteers who need them. Alternatively,
a key is held at the Post Office. Please wear a name tag to identify that you
are a Shop Volunteer if you need a key from the post office. Please make
sure that the doors are deadlocked when you leave.
6 These Minutes will be circulated with the next Newsletter.
Topsy Evans
Shop News December 2022
Nov 23/22 mail
Good news! On Tuesday 15th
the Quaker Service Committee appointed the new Quaker Shop Manager, Virginia Phillips. A loyal customer of the Shop for many years, Virginia is the Events Manager at The King’s Head and has wide experience organising wine tasting events. She is a member of the CWA and participates on Peter Goers’ weekly radio program. Come and welcome Virginia on Sunday 4th Dec at the Shop between 3-5pm. (See invitation attached).
We welcome back Frances O’Keeffe, who was a volunteer during the time that Topsy was manager. Frances has made a good recovery after a serious illness and is looking forward to meeting old friends and making new ones. Frances has a particular interest in literature and jewellery.
The Party in the Park on the 6th November was a very happy occasion in perfect weather. Volunteers brought delicious food to share and enjoyed good conversation in a relaxed atmosphere. See photos taken by Wendy Hartley in the album at the Shop.
Karina has kindly donated an A3 laminator and pouches. Until now we have had to go to Officeworks to print large posters, but no more! The laminator and pouches are at present kept in the kitchen in the coat rack area.
At a recent auction two items sold for $2,420, a very pleasing result! During the past year the Shop generated over $159,000, just exceeding our record takings last year. We have been able to donate over and above our usual contributions of $6,000 a month to Quaker Service and $2,000 a month to the Australian Refugee Association.
It was decided at the recent staff meeting that the Shop will close for the summer holiday on Saturday 17th December and re-open on Friday 27th January.
The bin at Wattle Park will be locked from 10th December and unlocked on Feb 2nd.
During the holidays we will need to keep the surrounds of the Wattle Park bin and the Shop clear of unwanted donations.
There is a list of days on the notice board at the Shop.
If you are able to check the bin one day a week, please add your name to the list. This will ensure areas around the bin are kept tidy and our reputation intact.
Attached is a questionnaire. When completed, please place it in the box in the staff room or email to me. The questionnaire will help the Quaker Service Committee plan for the future of the Shop. To do that effectively we need your responses!
If you would like to join other volunteers for afternoon tea on Christmas Day at the Shop, please bring a plate of goodies to share at 3pm for a time of friendly companionship.
After I step back from the role of manager, I will continue as a volunteer.
Wishing you all a joyful Christmas, a restful holiday and a safe return next year.
With love,
Jo
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